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Official Recognition

In order to be officially recognized as a 黑料网-SOM student organization, complete the following steps:

Re-register your existing student group every Spring semester:聽

1. Make sure you are listed as an officer on your organization鈥檚 . You must have at least one person listed as President and Treasurer. If you do not have a specific designated Treasurer, one of your Presidents can be listed for both positions.聽
2. Complete the . The instructions can also be found on Heel Life. This process includes:聽
   1. Registration Form in Heel Life
      • Note: In the field that asks for professional school affiliation, please enter 鈥淪chool of Medicine鈥�
   2. Advisor Agreement Form聽
   3. Online Officer Orientation – at least two officers must complete this orientation – one President and one Treasurer

To register a new student group, follow the steps on the : This process includes:聽聽

1. Complete the online New Organization Registration form (more details below)
2. Advisor must complete the Online form
3. Attend a New Organization Meeting with staff from Student Life and Leadership (this is the last step before the reg. form is approved)

If you aren鈥檛 officially recognized by the University, you cannot use any University space as an organization and do not have access to campus funding sources. If you aren鈥檛 officially recognized by the School of Medicine, you cannot use SOM University space and you do not have access to the Dean鈥檚 Fund or to Medical Alumni Association grants. School of Medicine funding can only be used during the academic calendar.

Student Organization Website

All SOM groups are required to maintain a list of current officers and descriptions of current organization activities. This allows the SOM to show off our organizations to applicants, students, faculty, and friends of the SOM. This information is kept on the Student Organization website.

If you have any questions about the website, please contact the VP of Information Technology.

Applying for Funding

The SOM VPs of Student Affairs send a funding application to all registered student groups each spring. Groups are responsible for preparing an organization budget and filling out the application forms by the stated due date. After groups submit their applications, the VPs of Student Affairs draft a budget based upon SOM Student Government funding guidelines. The VPs present the budget proposal to the voting members of Student Government who debate and approve it. The source of funding controlled by the SOM Student Government is the Office of Student Affairs.

The Dean of the SOM gives $500.00 per year to SOM student organizations. This allotment is re-evaluated yearly. This money is held in a University account in the University Finance Office, 440 W. Franklin Street. The VPs of Student Affairs are responsible for collecting budget proposals from student organizations each spring, creating a budget from the proposals, and submitting this budget to the Office of Student Affairs.

What do I need to be thinking about right now?

Elect Officers! Make sure you elect new officers for your organization late in the fall semester so you can be prepared to re-register your organization in January and submit accurate budget information later in the spring.

Elect a treasurer! Be aware of all of the sources of funding and what kinds of projects could be funded by each source. Keep a good record of funding applications used year-to-year to save yourself some work. Communicate effectively with the VPs of Student Affairs.

Maintain your website info! Get help from the VP of Information Technology if needed.

How to use your Office of Student Affairs funding

Student groups can no longer receive reimbursements for purchases.聽 All purchases for the groups are made by the Office of Student Affairs directly to the vendors.

When your student interest group wants to make a purchase using your funding, contact Amanda Rozycki (ajroz@email.unc.edu) to begin the process four weeks in advance for date/location approval. All budget submissions must be submitted three weeks in advance of the event. To make a purchase, Amanda Rozycki will complete a vendor reconciliation form and forward it to the group representative to complete, sign and return.

Groups may only apply for supplemental funding up to $500 per group after using the initial $500.00. Priority supplemental funding will go to groups that collaborate with at least one other student organization; the supplement will be evenly divided amongst the participating groups.

Our goal is to award supplemental funding to as many groups as possible. It is possible that in the future, additional student interest groups may emerge and want to apply for funding. This may decrease the amount of the initial allocation to each group. Student interest group leaders will send a proposal to Amanda Rozycki at least 4 weeks prior to the event.

Other funding sources for SOM organizations

If your organization needs funds greater than your Office of Student Affairs allocation, consider applying for funding from one of these sources:

Undergraduate Senate
Organizations with undergraduate members can apply for funding from the .

Graduate and Professional Student Federation (GPSF)
SOM organizations can also request funds from the .